How to create and open confidential emails in Gmail

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Craig Zacker
@craigzacker
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Privacy and security in Gmail is a major concern of Google, aware that users use this platform for share personal information.

For this, in the summer of 2018 the reserved mode for emails, which reached G Suite users a year later and which allows you to set an expiration for each message, set a password and change the access of other contacts.

While this feature has been around for a few years now, it is still unknown to many of the people who use Gmail as a communication platform.



The time has come to find out about Gmail's confidential mode, so we'll explain how to create and open confidential emails from your mobile.

How to create confidential emails in Gmail

In addition to scheduling emails in Gmail from your mobile, you also have the option to send confidential messages that disappear over time or that require a password to be opened by receiving contacts. In this way, the information in the message will be even more private and secure than that sent in a normal mail.

Before explaining how to send this type of email, we'll talk about the different options you have during setup. First, you can adjust the email expiration time to decide when the email is no longer available for the recipients. The options are wide, you can choose from maturity between 1 day up to 5 years.

In Gmail, you can choose an expiration date and password for confidential emails

When setting up a confidential email you can also set whether recipients will need a password to access the content. If you choose the standard option, Gmail users won't need a code to open their mail. Who instead use a different messaging service will receive a separate email with the password required to open the mail.



If you choose the password via SMS, you need to enter the phone number of the receiving contacts so that Google sends them the password they need to open the email. Everyone, regardless of the service they use, will receive the code via SMS.

Once these aspects are cleared up, it's time to learn how send confidential emails in Gmail from your mobile. The steps to follow are those:

1º- Open the Gmail app and click the + button in the lower right corner for compose a new email.

2º- Click the button with three vertical dots in the upper right corner and select Confidential Mode from the menu that appears.

3º- To decide e-mail expiration and password system (standard or password via SMS). Remember that if you choose the last option you will have to enter the phone number of the contacts. Once Confidential Mode is set up, click Save in the top right corner.

4 ° - Enter the recipients' emails, the subject and the content of the confidential email. When the message is ready, click Send. If you have chosen the password via SMS, a notification will warn you of the lack of information. click on Add missing information and enter the phone number of the contacts. Tap the Send button again to receive the email.

Once the confidential email has been sent, you always have the option to revoke recipients' access to it. To do this, go to the sent mailbox, log in to confidential mail and select Remove access. Therefore, even if the email has already been sent, you can choose who accesses and who accesses the private information.



How to open confidential emails from Gmail

Sending confidential emails in Gmail is easy, but what if you receive these very special messages? The procedure is different depending on the platform you use and the type of confidential email you received. On the one hand, if you get one with the standard configuration and use Gmail, you can open it without any problem.


If, on the other hand, you receive that confidential email with standard configuration but are using another messaging platform, you must enter the code that Google sends you in a separate email. By writing the correct code, you will be able to access the contents without any problem.

The third possible situation is that you are the recipient of a confidential e-mail protected by a password sent via SMS. Step by step, we explain how to open this type of confidential email:

1º- Enter the messaging app e click on the e -mail to open it.

2º- In the message that appears on the screen, click the button See the email.

3rd- Accederai to a new screen that will ask you to confirm your identity. click on Send password to receive an SMS with the corresponding code. For this reason it is important that the broadcaster has entered your phone number correctly.


4 ° - Write the code that Google sent you via SMS and now you can open the confidential email. As you can see, it warns you that the message has an expiration date determined by the sender.

You just have to try to send and open confidential emails once to verify that be very simple. In addition to its ease of use, it is a very interesting feature of Gmail that offers you even more private and secure email sending. Maybe it's an unnecessary tool for sending unimportant messages, but it is especially useful if you want to deal with private matters via Gmail.


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